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Join Our Team | Maryland School for the Blind

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Administrative Assistant (Part-Time) - Outreach

  • Job Tracking ID: 512693-797989
  • Job Location: Baltimore, MD
  • Job Level: Entry Level (less than 2 years)
  • Level of Education: High School/GED
  • Job Type: Part-Time/Regular
  • Date Updated: November 16, 2021
  • Years of Experience: Less Than 1 Year
  • Starting Date: ASAP

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Job Description:

SUMMARY: With supervision, provides administrative services to the MIRC & Outreach Department and coordinates the scheduling of on and off campus service delivery, and the maintenance, retrieval, storage, and dissemination of student related information using special education software.

Essential Functions:

  1. Performs standard office secretarial and office reception duties for the MIRC & Outreach Department.
    • Types and designs general correspondence, memos, charts, tables, graphs, etc.
    • Proofreads copy for spelling, grammar and layout, making appropriate changes.
    • Filing and file retrieval.
    • Schedules and coordinates meetings.
    • Organizes and prioritizes large volume of information.
    • Ensures various timelines are met.
  2. Assists with scheduling the School's diagnostic, preadmission evaluations, and low vision clinic appointments.
    • Manages requests for records for evaluations.
  3. Assists with arranging parent and county workshops.
  4. Manages billing process for MIRC invoices.
    • Processes invoices for vendors.
    • Processes bills for LSS’s.
    • Follows up with billing issues.
  5. Manages MIRC & Outreach database and records.

Marginal Functions:

  1. Performs additional duties as assigned.

Equipment Used: Video display terminal, keyboard, printer, multiline telephone, copy machine, fax machine, motor vehicle, video recording equipment.
Performance Standard: Accurately and effectively represents MSB services when interacting with local education agencies and other service agencies 100% of the time. Ensures that information disseminated is accurate and timely and that services are scheduled reliably and appropriately.
Work Environment: Indoor environments on and off campus with varying sound, lighting and temperature conditions.
Work Schedule: 22.5 daytime hours per week, falling within Mon-Fri (specific schedule TBD). Flextime within the workweek is occasionally required. Additional weekend work may be required. This position has an annual twelve-month schedule.

Pay Rate: $15/hour

Experience and Skills:

Knowledge, skills, and general abilities:

  1. Minimum HS Diploma or GED equivalency.
  2. Basic knowledge of computer operations and software applications,
  3. Comprehensive knowledge of available School services and programs, computerized data processing systems, filing and record maintenance.
  4. General knowledge of customer service concepts and human relations skills.
  5. Comprehensive knowledge of workload organizing and prioritizing techniques.
  6. General knowledge in the area of compliance with State and Federal regulations for Special Education.
  7. Maryland driver's license with a driving record compatible with School standards.

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